All candidates applying to join Supreme PA are interviewed, qualifications and references are verified, we also ask for proof of identity and see original passport for identification and we check their up to date DBS check (Disclosure and Barring Service). All candidates are interviewed with careful attention to their skills, experience, professionalism, and reliability, we only present the highest calibre candidates to our clients.

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OPEN VACANCIES

5547S-MD – TRAVELLING PERSONAL ASSISTANT

London, Cairo and Washington D.C.

Our client is looking for a Travelling Personal Assistant to the Chairman of an Investing Company.

Main Duties:
  • Performing administrative tasks – filing, printing, preparing and editing documents
  • Handling correspondences
  • Drafting and summarising reports, occasional essays, memos, or introductions to various publications under the Chairman’s guidance
  • Conducting various types of research
  • Managing and maintaining the Chairman’s schedules, appointments and travel arrangements
  • Event development, organizing and managing (working dinners, workshops, roundtables and conferences)
  • Monitoring, examining and handling monthly invoices and following up on payments
  • Liaising with art dealers and auction houses and with key stakeholders in regard to the Chairman’s aircraft
  • Developing press releases and promotional material as necessary
  • Coordinating with multiple offices
Requirements:
  • Fluent in English
  • Someone who is calm under stress, dedicated, reliable, adaptable and multitasking
  • Someone happy to travel constantly between: London, Cairo and Washington D.C
Working Hours: Monday to Friday, 9am – 6pm + extra hours and happy to cover weekends
Starting Date: ASAP
Salary: £30 – £70k depending on experience

Send your CV to Martina: info@supremepa.com

5543M-MD – PERSONAL ASSISTANT, Paris France

Our client in PARIS is looking for a French Speaking Personal Assistant.

Main Duties:
  • PA role
  • Agenda organisation, setting up meetings
  • Travel arrangements
Requirements:
  • Previous relevant experience
  • Fluent in English and French
  • Impeccable organisation skills
Working schedule: Monday to Friday – 9:00am-6:00pm
Starting Date: ASAP
Salary offered: £ 3,200 per month + private apartment

Send your CV: info@supremepa.com

5524S-MD – ITALIAN SPEAKING OFFICE MANAGER IN LONDON

Mayfair, London

Our client in London is looking for an Italian Speaking Executive Assistant/Office Manager.

Main Duties:
  • Background in Book Keeping (dealing with invoices, credit control and financial aspects)
  • Ensuring a smooth running of the office
  • Maintaining an effective computer based filing system
  • Revising, summarising, drafting administrative documents
  • Monitoring deadlines and following up incoming requests
  • Handle legal documentation
  • Support the Legal and Finance team in their daily work and projects
  • Available to travel to Luxembourg once a month
Requirements:
  • Fluent in Italian and English
  • Strong administrative and organisational skills
  • Outstanding communication skills
  • Impeccable organisation skills
  • Motivated, versatile and granted with good people skills
  • Excellent command of MS Office
  • Positive, open-minded approach to work, smart
Working schedule: Monday to Friday – 9:00am-6:00pm with break
Starting Date: ASAP
Salary offered: £ 35,000

Send your CV to Martina: info@supremepa.com

5280SPA – ADMINISTRATOR IN LONDON, UK

Mayfair, London

Our client is looking for an Administrator to join a dynamic team in their exclusive office in the heart of Mayfair.

Duties will include but not limited to:
  • Creating candidates’ profiles
  • Checking references
  • Posting jobs on various job boards
  • Keeping the database updated
  • Liaising with candidates and booking interviews
  • Interviewing candidates

The ideal candidate has min. 1 year experience in an administrative role (experience in a Recruitment firm is a plus), and is proactive, fast, well organised, precise, attentive to details, fast-learner, with the ability to work as part of a team.

*The Client has a vaccinated-only policy*

Working days: Monday to Friday
Working hours: 9:00am – 5:30pm (30mins lunch break)
Salary: £ 22,000 – £ 25,000 per annum + Bonus, depending on experience
Starting date: ASAP

Location:Mayfair, London – working from the office

Send your CV to: info@supremepa.com

55365S/MD – ITALIAN SPEAKING EXECUTIVE ASSISTANT/OFFICE MANAGER IN LONDON

Mayfair, London

Our client in London is looking for an Italian Speaking Executive Assistant.

Main Duties:
  • EA/PA role
  • Book Keeping, dealing with invoices, credit control and financial aspects
  • Agenda organisation, setting up meetings
  • Organisation of office documentation
  • Excel, Xero and Word knowledge
Requirements:
  • Previous relevant experience
  • Accounting background
  • Fluent in English and Italian
  • Impeccable organisation skills

Working schedule: Monday to Friday – 9:00am/6:00pm with break

Salary offered: £ 35,000/45,000 depending on experience

Starting date: ASAP

Send your CV to Martina: info@supremepa.com

5260SVA – PERSONAL ASSISTANT IN MUNICH, GERMANY *TOP SALARY*

Munich, Germany

Our client is looking for an experienced Personal Assistant, fluent in English (french and German are a plus). European passport holder.

Duties:
  • Diary/appointment management
  • Travel arrangements & holiday planning
  • Liaising with domestic staff throughout all private properties (preparations, duty plan, holiday plan,…)
  • Recruiting domestic staff
  • Maintaining oversight of private properties including but not limited to making sure that they are well prepared and maintained at all times, overseeing ongoing and pending works,…
  • Handling personal finances
  • Responsible for personal administration e.g. bills, insurances etc
  • Coordination of private fleet
  • Project management
  • Personal research
  • Personal shopping/acquisitions
  • Coordinating with the wider assistant team (including those focusing on business affairs) to ensure synergies throughout
Requirements:
  • Experience as PA (> 4 years of work experience) with a proven track record
  • Understanding that privacy and confidentiality are an integral part of the role
  • Be a good team player and cope with changing priorities throughout the day
  • Service orientation and flexibility
  • English proficiency, fluent German and / or French desirable
  • Legal right to live and work in Germany

Working hours: Monday – Friday, on call support during weekends

Salary offered: €80,000/€90,000 gross per annum

Starting date: ASAP

Responsible Consultant: info@supremepa.com

5479S-MD – EXECUTIVE ASSISTANT TO THE CEO

New York City (USA)

Our client, a creative recruitment company in Brooklyn, New York, is looking for an Executive Assistant to the CEO.

Main Duties:
  • EA role
  • Agenda organisation, setting up meetings
  • Email management, diary management
  • Office management
Requirements:
  • Previous relevant experience
  • Excellent communication skills
  • Someone capable of being on top of the correspondence
  • Impeccable organisation skills
  • Attention to detail
  • Happy to work in a fast paced environment
  • Someone smart, hard working and diligent
Working schedule: Monday to Friday – 9:00am – 5:00pm
Starting date: ASAP
Salary offered: $60,000 – $70,000 depending on experience + discretional bonus
Benefits: 401K Plan + medical benefits

Send your CV to Martina: info@supremepa.com

5049S-MD – PERSONAL ASSISTANT *TOP SALARY*

New York City (USA)

Our Clients are juggling a number of projects including planning conferences, symposiums & entrepreneurial endeavours. They require assistance with scheduling, travel, event planning, communication, coordination, project management & more. Time is split between their office & home. Ideal candidate has excellent organisational & project management skills, including the ability to prioritise; be computer/tech savvy; be patient and able to handle stressful situations with a smile or a sense of humor; an excellent communicator & comfortable talking to broad range of people from kids, to staff, to academics. Able to plan events & travel.

Requirements:
  • College education desirable
  • Driver essential (own car ideal, otherwise transport can be arranged)
  • Live-out only
  • Travel with the family
  • Occasional assistance at family’s second home in New Jersey
  • Previous experience & excellent references required (Personal or Executive Assistant, Family Assistant, etc.)
  • Extremely organized and professional personality
  • Excellent IT skills to assist with arranging meetings, etc online and in-person
  • Discreet and confidential
  • Flexible
Working schedule: M-F, 9am – 5pm
Starting date: ASAP

Location: New York City (USA)
Offered Salary: $ 100,000+ gross per annum plus benefits

Send your CV to: info@supremepa.com

5334S – PERSONAL ASSISTANT/ADMINISTRATOR IN LONDON, UK *TOP COMPANY*

St. James, London

Dynamic, with attention to details, and highly motivated Personal Assistant is required to assist the Travelling Executive Assistant of the CEO. She needs to be flexible and willing to work extra hours and during some weekends. We are looking for someone able to work in a fast-paced environment, someone with high energy and able to remain calm under pressure. Great opportunity to build your career in a top company. Multiple languages spoken are a plus.

*Only double vaccinated people can be hired by this company*

Skills/Qualities neededs:
  • Tidy & extremely well organized
  • Proactive and hands on attitude
  • Strongly self motivated, hard working and reliable
  • High level of integrity and ability to maintain confidentiality
  • A positive, can-do attitude with the ability to take ownership and responsibility, with an enterprising work ethic
  • Fast-paced, enthusiastic and ambitious
  • Excellent written and oral English language skills
  • Advanced MS Office skills
  • Ability to interact effectively and communicate with a wide range of people and personalities, including external suppliers and third parties
  • Ability to manage an electronic and paper filing system, including tracking incoming and outgoing correspondence
  • Ability to work under time constraints and pressure
  • Ability to work unsupervised and to efficiently manage and prioritise your own workload whilst maintaining deadlines
  • High level of accuracy and attention to detail
  • Able to work on own initiative
Location: The role will be based full-time at the Company’s head office in St James’s Market

Salary offered: £ 35,000 to £ 45,000 gross per year, depending on experience

Starting date: ASAP

Send your CV to:: diana@supremepa.com

4279S – TRAVELLING PERSONAL ASSISTANT IN LOS ANGELES, US

Los Angeles/New York/London

This is private PA role for very lovely family based in Los Angeles. Positions will require loads of flexibility and travel.

Requirements:
  • Organise travel and accommodation, inclusive of flights, hotels, drivers
  • Comprehensive and efficient diary management
  • Organise correspondence on behalf of principal
  • Property management
  • Household management
  • Events planning, management
  • Organise conference calls, meetings and lunches within different time zones
  • Full co-ordination of any international events that the principal attends
  • Management of personal business when required
Essential Requirements:
  • Extensive experience in private PA role with global responsibilities
  • High level of flexibility and willingness
  • Extensive experience working in high-profile individuals
Required Competencies:
  • High level of common sense, with ability to work autonomously and efficiently
  • Exceptional attention to detail, with ability to prioritise workload
  • Adaptable to evolving environments
  • Professional and positive attitude, personable and approachable
  • Operates with discretion and loyalty
The ideal candidate should also:
  • Strict confidentiality and the highest professional and ethical standards
  • Have extraordinary attention to detail and be able to deliver high quality work under pressure consistently
  • Very good communication skills
  • Super organised, proactive, energetic and intelligent person

Normal Working schedule: Mon – Fri 9am – 6pm

Salary offered: up to $100k

Starting date: ASAP

Responsible Consultant: Ruta info@supremepa.com

4197S – PERSONAL ASSISTANT

KNIGHTSBRIDGE – LONDON, UK

Our client is looking to hire two personal assistant

Main Duties:
  • Dealing with his personal and business appointments
  • Driving the Principal and travelling with him when required (around the world)
  • Maintaining the car
Main Requirements:
  • Previous experience as a personal assistant is needed
  • Ability to drive
  • University degree is required

Starting date: ASAP

Working Hours: Flexibility is required

Salary offered: £50,000 (depending on experience)

Responsible Consultant: Debbie info@supremepa.com – +447585950533

POSITION FILLED

4180S – EXECUTIVE ASSISTANT

FULHAM – LONDON, UK

Our client is looking for an Executive Assistant for one of the Account Directors in the company

Main Duties:
  • Assisting the Director with daily workload
  • Dealing with VIP clients
  • Organising meetings, travels, etc
  • Travelling when needed
Main Requirements:
  • Background within luxury or fashion industries is a bonus
  • Previous corporate experience
  • Great references

Starting date: ASAP

Working Hours: Monday to Friday – 9am to 6pm

Salary offered: £25,000 – £30,000 (depending on experience)

Responsible Consultant: Debbie info@supremepa.com – +447585950533

POSITION FILLED

4139S – TEMPORARY PERSONAL ASSISTANT

NEW YORK CITY, USA

Temp to Perm/Full Time – Office and home nearby Madison Square Park

Main Duties:
  • Assist Employer in running household and personal errands
  • Accepting packages and handling incoming/outgoing mail and deliveries
  • Dealing with household needs/repairs (Plumbing, technology- TV, internet, phone)
  • Occasional meal preparation for the Employer and her son
  • Working with Executive Assistant on day-to-day calendar management and scheduling
  • Providing childcare support to seven year old son as a backup to Nanny when needed
  • Regular special projects to plan and execute
Main Responsibilities:
  • College graduate
  • Must hold an American passport or to have right to work visa documents for the USA
  • Experience working in a home office environment
  • Ability to handle multiple tasks and prioritise (time management skills and being dependable and punctual is very important)
  • Must be dog friendly
  • Camera savvy
Hours: Monday to Friday – 9am to 7pm (flexibility is required)

Generous salary and compensation dependent upon applicant’s level of experience and ability to meet all requirements.

Responsible Consultant: Debbie info@supremepa.com

POSITION FILLED

4134S – EXECUTIVE ASSISTANT *TOP SALARY*

NEW YORK CITY, USA

Office near Madison Square Park

Main Duties:
  • Supervise Junior Assistant and other household employees
  • Ensure all duties of Junior Assistant are addressed, planned and executed
  • Assist in running Household and maintaining all business materials and research needed
  • Interview and supervise venders
  • Review all contracts prior to presenting to Employer
  • Review calendar for conflicts
  • Main point of contact for Employer
Main Requirements:
  • College graduate
  • Must hold an American passport or to have right to work visa documents for the USA
  • Experience working in a home office environment
  • Proven ability to adapt to changing timelines and project deadlines
  • Professional, courteous and friendly demeanour
  • Quick, very comfortable multitasking, and strong problem analysis and problem-solving skills
  • Dependable and communicative at all times regarding schedule and assigned work
  • Adaptability is a MUST
  • Be dog-friendly to sweet, senior family pet
  • Be camera-friendly; have an eye for taking good iPhone pics
Compensation:

Generous salary and compensation dependent upon applicant’s level of experience and ability to meet all requirements.

Responsible Consultant: Valentina info@supremepa.com

POSITION FILLED

4115S – PART TIME EXECUTIVE ASSISTANT

REMOTE ROLE

Our client (a Doctor) is looking for a part time Executive Assistant working remotely

Main Duties:
  • Booking appointments
  • Organising documentation between the Doctor and the patients
  • Preparing letters
  • Dealing with the insurance company
  • Organising accommodation, travel, etc
Requirements:
  • Understanding of medical terminology
  • Previous experience within medical sector is a great plus

Starting date: ASAP

Working Hours: Monday to Friday – 09:00-13:00

Salary offered: £15,600 – 16,640 (depending on experience)

Responsible Consultant: Debbie info@supremepa.com

POSITION FILLED

4114S – HUMAN RESOURCES MANAGER

MAYFAIR, LONDON

Our client (a financial company) is looking for a Human Resources Manager

Main Duties:
  • To support their London, New York and Asia office
  • To implement brand new processes, policies, systems and initiatives, whilst working strategically with the CEO
  • Responsible for assessing what needs improvements and what needs to be created from scratch
  • To cover the day to day admin when it comes to creating contracts, producing offer letters and any other ad hoc
  • To lead on any projects including Wellbeing and D&I
Requirements:
  • Previous background within Financial Services
  • Able to operate a large technical client group across locations

Starting date: ASAP

Salary offered: £50,000 (depending on experience)

Responsible Consultant: Debbie info@supremepa.com
POSITION FILLED

4112S – EXECUTIVE ASSISTANT

ST PANCRAS, LONDON
Main Duties:
  • Supporting 2 Executive Members
  • Organising meetings
  • Organising personal stuff/appointments for the Executive Members
  • Booking venues
  • Preparing for parties and formal celebrations
  • Occasional travelling
Requirements:
  • Minimum 2 years experience as an Executive Assistant
  • Previous experience within the entertainment industry

Starting date: March 2020

Salary offered: £30,000 + (depending on experience)

Responsible Consultant: Debbie info@supremepa.com
POSITION FILLED

4108S – ITALIAN SPEAKING EXECUTIVE ASSISTANT

MAYFAIR, LONDON

Our client in London is looking for an Italian Speaking Executive Assistant

Main Duties:
  • EA/PA role
  • Agenda organisation
  • Setting up meetings
  • Organisation of office documentation
  • Excel and word knowledge
  • Travelling monthly to other European offices
Requirements:
  • Previous relevant experience
  • Accounting background is a plus
  • Fluent in English and Italian languages
Working schedule: Monday to Friday – 09:00-18:00 with one hour for a break

Salary offered: To be discussed at interview stage

Responsible Consultant: Debbie info@supremepa.com

POSITION FILLED

4101S – TRAVELLING PERSONAL ASSISTANT

ROMSEY, UK

Our client is looking for an experienced, dynamic individual to act as a personal PA to the principal and to the assistant (Head of Global Operations)

The duties will include (but not limited to):
  • Shadowing principal when abroad as well as in the UK
  • Daily diary management and maintaining itineraries
  • Hotel, restaurant, ground transport bookings
  • Making personal appointments for principal and partner
  • Liaising with cleaners, laundry, etc for residences outside of UK
  • Running errands
Requirements:
  • Flexibility required as the role is not Monday to Friday 9 am to 5 pm
  • Able to cope with the Principal’s fast-paced lifestyle
  • Being able to ensure the Principal’s everyday life runs smoothly

Starting date: ASAP

Salary offered: £50,000 per year + (depending on experience)

Responsible Consultant: Debbie info@supremepa.com

POSITION FILLED

4066S EXECUTIVE ASSISTANT

Mayfair, London
Main Duties:
  • Supporting the Chief Executive
  • Managing diary and appointments
  • Organising meetings
  • Preparing important documentation
  • Booking accommodation and travel, etc.
Requirements:
  • Previous experience within a corporate environment

Starting date: ASAP

Salary offered: £30,000 + (depending on experience)

Responsible Consultant: Debbie info@supremepa.com
POSITION FILLED

3559S TRAVELLING PERSONAL ASSISTANT – TOP SALARY

UK -EUROPE – US
Requirements:
  • Around the clock, on call service
  • Extensive travel as required around the world
  • Organise travel and accommodation, inclusive of flights, hotels, drivers
  • Comprehensive and efficient diary management
  • Organise correspondence on behalf of principal
  • Build strong relationships
  • Organise conference calls, meetings and lunches within different time zones
  • Full co-ordination of any international events that the principal attends
  • Management of personal business when required
Essential requirements:
  • Extensive experience in professional PA role with global responsibilities
  • High level of flexibility and willingness to be on call 24/7
  • Extensive experience working in high-pressure environment
  • Strong team player with ability to build and maintain strong relationships
Required Competencies:
  • High level of common sense, with ability to work autonomously and efficiently
  • Exceptional attention to detail, with ability to prioritise workload
  • Adaptable to evolving environments
  • Professional and positive attitude, personable and approachable
  • Operates with discretion and loyalty
The ideal candidate should also:
  • Strict confidentiality and the highest professional and ethical standards
  • Have extraordinary attention to detail and be able to deliver high quality work under pressure consistently
  • Be strongly self motivated, hard working and reliable
  • Take initiative, and be results oriented
  • Be able to think strategically, understand the big picture, prioritise well, and work independently
  • Iterate efficiently and effectively based on feedback
  • Understand that the role is not 9-5, and comes with appropriate expectations and compensation
Working schedule: 24/7 on call

Salary offered: $100.000 per annum

Starting date: 1st July

Responsible Consultant: Ruta Bice dt@supremepa.com
POSITION FILLED

3482S – EVENTS MANGER/HEAD OF LOGISTICS

London, Euston
Introduction:

My client is an independent conference producer, specialising in the European Energy sector. They are searching for a highly skilled, enthusiastic, and energetic Head of Logistics to take functional leadership and drive the logistics people, processes and performance to the next level. This individual will be a meticulous planner with outstanding attention to detail. They will be a clear and confident communicator who puts the customer first and responds to needs in a timely and satisfying way. They will be a charismatic negotiator able to skilfully control costs whilst maintaining positive relationships. They will be a nurturing manager, able to hire, train, and performance manage a team of 3-5 junior logistics executives who learn through both their training and their example.

The role involves:
  • Event Logistics: working with speakers, sponsors, exhibitors, delegates, supplier and the in-house team to ensure the flawless delivery of our portfolio of launch and large-scale events
  • Supplier Sourcing: carrying out a comprehensive search for venues, audio-visual suppliers and photographers among others, benchmarking quotes and thoroughly negotiating to ensure maximum value and favourable terms
  • Event P&L Management: keeping the event tracker up to date with all costs to provide real-time visibility of event expenditure and profitability
  • Recruitment: recruiting, managing and training a high performing logistics team, retaining the top performers and ensuring underperformers are addressed in a timely manner
  • Performance management: monitoring the performance of a team of logistics managers, ensuring they are effectively briefed, energised, motivated and equipped to deliver on time and within budget
  • People development: carrying out regular training, coaching and appraisals to rapidly build up the logistics team’s skill-set and mind-set and ensure their ongoing learning and development
  • Budgeting, forecasting & reporting: providing accurate monthly, quarterly and annual budget and forecast information alongside insightful weekly reports of activity, opportunity and roadblocks
  • Customer service: managing the registration in-box and taking customer service calls to provide information and assistance in a timely and comprehensive manner
The ideal candidate will possess:
  • 2:1 Degree or above in Business or Event Management related subjects
  • 7-8 years’ experience in a logistics role within the commercial conference sector
  • Excellent written and verbal English communication skills
  • Strong influencing, persuasion and relationship building skills
  • Meticulous organisation, prioritisation and project management skills
  • Sound price and term negotiation skills, great problem solving, and consistent solution orientation
  • Resilience to work consistently well under pressure and to confidently lead others
Normal Working schedule: Monday – Friday, 8.30am – 4.30pm – Flexibility will be required when Salary offered: £40K + 1% p/s

Salary offered: £40-45 with Company perks

Starting date: May/June They are looking for the right candidate and will wait

Responsible Consultant: Dominique Taylor dt@supremepa.com
POSITION FILLED

3475S PERSONAL ASSISTANT/ OFFICE MANAGER

London, Euston
Introduction:

The Founder and CEO of an Event Company is looking for a very switched on and focused PA to work alongside her in a very busy office in Euston. You will be asked to work for her on a personal and corporate level, consisting of diary management and managing an inbox which will be one of the busiest parts of this role. Ideally they are looking for someone who will have 3/5 years experience working in a medium sized company.

The company works to a strong Ethos of Excellence, Ambition and Team Work. They will be looking for someone Enthusiastic, able to take their hand to anything and is a perfectionist when it comes to their work. The PA will be asked on occasion to travel with the CEO around Europe.

Duties:
  • Diary management of very busy calendars, with considerable movement
  • All travel arrangements and expense claims for the CEO
  • Prioritisation of work/tasks, signatures, validations etc.
  • Managing the CEO’s time in meetings
  • Reviewing mail and email inbox to prioritise items to respond to, or forward, as necessary
  • Urgent calls and e-mails that need quick resolution
  • Book Keeping, dealing with invoices, credit control and financial aspects
Key Skills:
  • Proactive and able to anticipate and prepare for all eventualities to a high standard
  • Multi-task to a high degree and able to adapt quickly to changing demands
  • Impeccable organisation skills, with flawless written and oral English
  • Strong interpersonal skills as befitting the office
  • Ability to work under pressure and multi-task
Normal Working schedule: Monday – Friday, 8am – 5pm

Salary offered: £40-45 with Company perks

Starting date: ASAP

Responsible Consultant: Dominique Taylor dt@supremepa.com
POSITION FILLED

3438S EXECUTIVE ASSISTANT

Cambridge, UK

(For the right candidate it could be a remote position)

Introduction:

The primary responsibility is to add efficiency for the CTO, by making sure “the trains run on time”, alleviating administrative and scheduling challenges, supporting prioritisation and execution related tasks, collecting information and creating various reports as requested by the CTO to facilitate effective days, weeks and decision making.

Role Description:
  • Own the CTO’s inbox and calendar, categorising emails, scheduling meetings and work items, creating daily and weekly action plans.
  • Get clarity on and summarise objectives for the day and week, and communicate those effectively.
  • Compile and circulate pre-meeting materials to be reviewed.
  • Collect and present supporting materials and information at meetings to facilitate discussions.
  • Conduct high level investigations related to various action items as required.
  • Help set agenda and next steps for interactions.
  • Own travel and logistics booking for the CTO supported by the people operations team.
  • Assist the CTO with document editing and formatting, creating templates for and helping execute on items such as presentation decks, reports, written summary’s, spreadsheets, graphs etc.
  • Assist the CTO with bookings, time management and tasks for personal and household efficiency, including but not limited to restaurant bookings, professional selection and booking, arrangements for dry cleaning, household maintenance, personal trips, etc.
  • Oversee and execute on personal projects as needed.
  • Work with the CTO to recommend best practices in all these areas, and iterate with him to find an optimal approach
Required Competencies:
  • Strong interpersonal skills are required in order to build close relationships with the members of the executive team and collaborate closely with managers and colleagues in other roles as well.
  • Exceptional oral communication skills are essential for relaying information clearly and concisely to add efficiency.
  • Exceptional written communication skills to compile and present information in written form.
  • Expert experience in a demanding role with similar requirements including inbox, calendar, business and personal logistics management.
  • Software skills, such as Google Documents, Microsoft Office (Word, Excel, Power Point), Mac OS Software (iPages, iNumbers, Keynote), HTML or basic coding(Desired), and LaTex(optional). Ability to use these tools at advanced level is absolutely essential for this role in order to generate high quality documents on short notice.
The ideal candidate should also:
  • Strict confidentiality and the highest professional and ethical standards.
  • Have extraordinary attention to detail and be able to deliver high quality work under pressure consistently.
  • Be strongly self motivated, hard working and reliable.
  • Take initiative, and be results oriented.
  • Be able to think strategically, understand the big picture, prioritise well, and work independently.
  • Iterate efficiently and effectively based on feedback.
  • Understand that the role is not 9-5, and comes with appropriate expectations and compensation.
Working schedule: Monday – Friday, Flexible Hours

Salary offered: £60k + for the right candidate

Starting date: ASAP

Responsible Consultant: Dominique Taylor dt@supremepa.com
POSITION FILLED

3419S PRIVATE PERSONAL ASSISTANT/EXECUTIVE ASSISTANT

London – Maple Cross, Hertfordshire UK
Introduction:

The Managing Director of a leading car brand is looking for a Personal Assistant to start ASAP. They require someone who will show initiative and be able to work under pressure. You will have excellent communication skills along with a good eye for detail with the ability to multi task. This is a busy role and so someone who can work to a fast pace will be essential.

My client is open to traditional and non-traditional candidates. They will consider someone with a strong track record in being a PA, or alternatively someone who is keen to develop a longer-term career and sees this role as a catalyst to establish their skills and experience for other roles in 2-3 years. At least 1-2 days per week he may be out visiting dealers or in Paris for meetings so also needs remote management.

It is advantageous to speak French, but not mandatory, as there is considerable interface with the HQ in Paris. We are seeking someone who thinks and acts ahead, making sure the MD is well organised in advance of his commitments. This role also has a strong interface with the Corporate Planning department, which looks after meeting packs and content production for the MD. The PA role will oversee the MD diary, as well as the Corporate Diary, as most Corporate meetings include the MD.

Duties:
  • Diary management of very busy calendars, with considerable movement
  • All travel arrangements and expense claims for MD
  • Prioritisation of work/tasks, signatures, validations etc.
  • Managing the MD’s time in meetings, alerting him to overrun
  • Reviewing mail and email inbox to prioritise items to respond to, or forward, as necessary
  • Urgent calls and e-mails that need quick resolution
  • Organising after work events such as dinners with key stakeholders, client events etc.
  • Manage logistics of VIP visits to the UK, including items such as hotels, transfers, catering, etc. ensuring all is well organised and that everything runs smoothly on the day
  • Ad-hoc special projects for the MD as required
  • Minimal personal support relating to home
Key Skills:
  • Proactive and able to anticipate and prepare for all eventualities
  • Multi-task to a high degree and able to adapt quickly to changing demands
  • Impeccable organisation skills and working last minute when required
  • Strong interpersonal skills as befitting the office of the MD
  • Ability to work under pressure and multi-task
Normal Working schedule: Monday – Friday, 8.30am – 5.30pm

Salary offered: £40K salary + bonus of up to 8% and benefits systems are operated

Starting date: ASAP

Responsible Consultant: Dominique Taylor dt@supremepa.com
POSITION FILLED

3356E PERSONAL ASSISTANT live out

Manhattan, New York City USA

Retired 70 year old Executive Manager is looking for a help to manage her administrative and organization needs.

Details/Duties:
  • Dealing with incoming emails and post;
  • Scheduling doctors’ appointments;
  • Booking flights;
  • Help with organizing, donating, discarding stored items;
  • Running errands (post, taxes, payments etc.).
Skills Qualifications and Experience Required:
  • American passport or Greencard;
  • Previous experience in a similar role;
  • Exceptional written and oral communication skills, in English, is essential;
  • Good IT skills;
  • Good organisational skills;
  • Honest and reliable with a high level of attention to detail;
  • Patience, discretion and an understanding of confidentiality issues.
Working Hours: M-F – 6 hours a day

Accommodation: Live Out

Stipend Offered: 20/25 USD per hour, upon Experience

Starting Date: ASAP

Responsible Consultant: info@supremepa.com
POSITION FILLED

2428S PRIVATE PERSONAL ASSISTANT/EXECUTIVE ASSISTANT

Chelsea, London, UK

**Must be totally fluent in French and English**

Details/Duties:
  • To provide 30% Executive and 70% Private personal support to the Principal and Household, becoming the true “go to “ person
  • Devising and maintaining office systems, including data management and filing;
  • Arrangements of travel, visas and accommodation and may require attendance at meetings or to provide general assistance during presentations;
  • Screening calls, enquires and requests, and handling them when appropriate;
  • Meeting and greeting visitors, including VIP’s;
  • Will work closely with CEO’s Executive PA in France
  • Organising and maintaining diaries and managing appointments;
  • Dealing with incoming email, faxes and post;
  • Carrying out background research and presenting findings, which could involve field work;
  • Producing documents, briefing papers, reports and presentations;
  • Liaising with clients, suppliers and internal colleagues and Group subsidiaries, as well as personal business matters;
  • General secretarial duties (correspondence, office supplies, housekeeping)
  • Telephone liaison (external and Group)
  • Private duties includes: household management, organising private travel, family holidays, organising events/dinner parties, running errands, private diary / appointments and ad hoc research projects as required.
Skills Qualifications and Experience Required:
  • Private and Executive Secretarial Qualification desired but not essential;
  • Exceptional written and oral communication skills, in both English and French is essential;
  • Excellent word processing and IT skills, including knowledge of a range of software packages;
  • Ability to work under pressure and to tight deadlines;
  • Good organisational and time management skills;
  • Ability to research, digest, analyse and present material clearly and concisely;
  • Excellent interpersonal skills;
  • Ability to work on own initiative;
  • Honest and reliable with a high level of attention to detail;
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines as required;
  • Discretion and an understanding of confidentiality issues and diplomacy;
  • Experience in an Executive Secretarial role
  • Excellent problem solving skills
  • Able to work with the minimum of supervision
Working Hours: M-F – 0900-1730

Accommodation: Live Out

Stipend Offered: £55-65k gross per year

Starting Date: ASAP

Responsible Consultant: David Searl – ds@supremepa.com
POSITION FILLED

2420S TRAVELLING PERSONAL ASSISTANT

London, Dubai, Europe, Asia and USA

Experienced PA required to join an international food company supporting the company Chairman.

This is an excellent opportunity for someone looking to build on their PA experience and travel whilst working in a fast-paced, challenging environment.

There is significant opportunity for career growth within the company for the right candidate, so this role is ideally suited to someone with a positive, ambitious and results-oriented attitude.

Position Description
  • Arranging travel, visas and accommodation
  • Extensive travel, often at short notice
  • Comprehensive and efficient diary management of a complex, international and highly flexible calendar
  • Forward planning for diary engagements with relevant team members/external clients
  • Organising correspondence on behalf of the Chairman, as directed
  • 24/7 availability and service to the Chairman
  • Building positive and effective relationships with contacts, clients, vendors and suppliers
  • Arranging meetings, calls, lunches and other engagements across different time zones
  • Handling couriers for high priority and business critical documents
  • Carrying out background research and presenting findings
  • Producing and editing documents, briefing papers, reports and presentations
  • Organising and attending meetings and ensuring the Chairman is well prepared for meetings
  • Any other tasks as required, including personal business
Critical Skills
  • Flawless ability to plan and manage international travel
  • Immaculate appearance
  • Ability to work well under pressure and excellent stress management
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • High competency with technology, specifically working with Apple products
  • Extremely good knowledge of MS Office, including Word, Excel, PowerPoint, Outlook and Adobe
  • Must be able to work on mac and Windows
  • Capability to learn additional technology as needed
  • Expert level written and verbal communication skills
  • Self-starter, willing to take additional responsibility as needed with a pro-active, hands-on attitude
  • High level of attention to detail
  • Experience working across different countries and cultures
  • Ability to coordinate and prioritise various projects and demands
  • Strong inter-personal skills
  • Strong team orientation
  • Experience working with UHNW individuals
Working hours: Full time

Salary offered: £35-40K per year (Paid from Dubai company so tax free)

Starting date: ASAP

Responsible consultant: David Searl ds@supremepa.com
POSITION FILLED

2378S OFFICE MANAGER / PERSONAL ASSISTANT

Shoreditch Park, London, UK

Company: Small executive search recruitment company, currently has 5 employees altogether, with potential to expand in the next years.

Office Management tasks:
  • Monthly payroll, calculating employees’ commission
  • Quarterly VAT returns
  • Annual returns (UK, HK and US companies)
  • Co-ordination with Accountant re: UK, HK and US companies
  • Employee expenses
  • Employee holidays
  • Weekly team meeting notes and Agenda. Collating data for team meeting (call times, additions to database etc)
  • Organising monthly business reviews with employees
  • Monthly expenses and budgeting (short term and long term)
  • Settling invoices – Bloomberg, office furniture etc
  • Submitting invoices and chasing payment
  • Managing currency transfers (including trips to the bank)
  • Trips to the post office or arranging courier pick ups
  • Arranging monthly lunches / team activities for employees
  • Managing all contact with providers – Serviced offices (HK, NY, London), BT, Vodafone, Hyperoptic, Microsoft, EDF, LinkedIn, Bloomberg, Smartone, HK Lawyers, etc
  • Booking all travel
  • Employee contract management – i.e. For new hires
  • Organising my documents folders across desktop and laptop – centralising storage
  • Setting up a company cloud storage facility
  • Monitoring database usage and ensuring that records are being created and edited properly
  • Ordering business cards
  • Setting up email for new employees
  • Being point of contact for any IT issues
  • Ordering office stationary, equipment, batteries, crockery, cutlery etc as needed
  • Migrate web domain and email accounts to Microsoft 365
  • Back up computers regularly
  • Transcribe recorded meeting notes
  • Keep powerpoint presentations updated
  • Format CVs
  • Add historical notes to the database
  • Organise filing cupboard
  • Managing all one-off projects – i.e. Improving website etc
Personal Assistant tasks:
  • Booking calls in CEO’s diary (including on behalf of employees)
  • Booking meetings
  • Managing CEO’s calendar
  • Prioritising the week’s tasks and objectives
  • Arranging shirts and suits pick up and delivery (dry cleaning)
  • Putting together a system so that platinum clients and candidates get regular calls
  • Staying on top of the key searches and assignments we are working on as a team and making sure we stick to our commitments and pledges
  • Outreach to new clients on CEO’s behalf (i.e. “I am writing from the CEO’s office”)
  • Managing CEO’s Linkedin connections
Working hours: Monday – Friday : 0900-1800

Salary offered: £30K gross per annum +

Starting date: ASAP

Responsible consultant: ds@supremepa.com
POSITION FILLED

2060E PERSONAL ASSISTANT/HOUSE WOMAN

Saudi Arabia/UK, travelling Europe and USA

VIP family seeking an organised, diplomatic and presentable Arabic mother tongue, PA/House Woman to facilitate the principal with organisational and administrative tasks related to the home and home ware.

Duties:
  • Manage, organize and train the principal’s team of housemaids, including defining and assigning roles
  • Create appropriate systems for the management of the principal’s home and homeware, including storing, viewing and retrieving all items and train the team of housemaids maids on these systems
  • Oversee, on a daily basis, the proper and organized management of the principal’s home and homeware
  • Oversee the packing of the principal’s homeware for trips, vacations or dispatch elsewhere, in conjunction with the store manager and store assistant
  • Read, remember and note the brand labels of the principal’s homeware, such as tableware, furniture, linen, ornaments, artwork
  • Photograph and catalogue individual items, sets and layoutsappropriately and according to the principal’s instructions, on an iPad
  • Assist the principal in locating all items on the iPad, in the home and in the store
  • Update the principal daily on the progress of orders and the receipt or dispatch of relevant items
  • Ensure that computer and hard-copy contact details of the principal’s relevant professional home and homewarecontacts are maintained and updated at all times
  • Act as a point of reference for telephonic and written communication to and from the principal, including orders from designers, homeware boutiques and personal shoppers
  • Liaise with other employees of the principal, in coordinating these tasks
Notes/Requirements:
  • Good sense of style
  • Career orientated, with work a first priority
  • Excellent organizational skills
  • Arabic mother tongue
  • Good level of spoken and written English
  • Professional, diplomatic and presentable, with good interpersonal skills
  • Amiable, honest and of an open and keen disposition
  • Loyal, trustworthy and discrete
  • Willing and able to live and work abroad
  • Able to use the Internet for online shopping and e-mail
Working hours: 6 days per week

Salary offered: Negotiable

Accommodation offered: private room

Starting date: ASAP

Responsible consultant: ds@supremepa.com
POSITION FILLED

2429S ADMINISTRATOR / PERSONAL ASSISTANT

Northwood, London, UK

Company vision:

Empowering company for women and men who promote healthy living by holistic methods, with a range of organic, natural and vegan products.

All administrative duties to be undertaken for a busy new start-up founded in 2016.

Details/Duties:
  • Care of emails
  • Screening telephone calls
  • Accompanying CEO to meetings
  • Managing Social media and marketing
  • Organising Travel logistics
  • CEO’s diary management
Notes/Requirements:
  • Fluent English
  • Flexibility to occasionally travel to the USA.
Working Hours: M-F 11am – 7pm

Accommodation: NA

Stipend Offered: £18-25k gross

Starting Date: ASAP

Responsible Consultant: David Searl – ds@supremepa.com
POSITION FILLED

2752S PERSONAL ASSISTANT

Knightsbridge, London, UK

Family Office seek an experienced Personal Assistant to join their busy and evolving London team.

The role will be supporting the Company Director and administrative support for the office team members.

Duties to include, but not limited to:
  • Devising and maintaining office systems, including data management and filing
  • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
  • Screening phone calls, inquiries and requests, and handling them when appropriate
  • Meeting and greeting visitors at all levels of seniority
  • Organising and maintaining diaries and making appointments
  • dealing with incoming email, faxes and post, often corresponding on behalf of the Director
  • Taking dictation and minutes
  • Carrying out background research and presenting findings
  • Producing documents, briefing papers, reports and presentations
  • Organising and attending meetings and ensuring the manager is well prepared for meetingsLiaising with clients, suppliers and other staff

In addition to supporting managers, their team and departments, the PA will also have their own personal workload and responsibilities.

The scope of the PA’s role can be extensive and additional duties may include:

  • Carrying out specific projects and research
  • Responsibility for accounts and budgets
  • Taking on some of the manager’s responsibilities and working more closely with management
  • Deputising for the manager, making decisions and delegating work to others in the manager’s absence
Requirements:
  • Team-player
  • Extremely organised
  • Excellent eye for detail
  • Flexible
  • Committed to quality and accuracy
  • Russian or French Bonus
Working Hours: Mon-Fri 9:00-18:00 with 24/7 on call availability for urgencies.

Salary offered: £60k gross per year

Starting Date: ASAP

Responsible Consultant: David Searl – ds@supremepa.com
POSITION FILLED

2742S Temporary Executive Assistant

Green Park, London UK
Details/Duties:
  • Temporary role for 6 weeks which will become permanent for the right candidate
  • Working for a royal family member while based in an office
  • The company is focused on arts & antiques
  • Making phone calls on their behalf
  • Inbox sorting and diary management
  • Booking business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
  • Being the first point of contact to clients and business guests
  • Organising media appearances and events and following up on them
  • Formalising and capturing information
  • Providing insights into company’s culture to senior management
  • Making sure the company is on track with their business plan
  •  Preparing meeting agendas, performing research and taking minutes during the meetings
  • Running and analysing reports
  • Implementing and maintaining procedures/administrative systems
  • Managing projects and following-up with team members where required
Requirements:
  • Must speak fluent English
  • Must have a limited company in order to be able to invoice the client themselves
  • Be able to deal with challenging profiles – thus someone with impeccable people skills
  • Ideally come from a luxury background
  • Should be confident using technology and social media
  • Must be have at least 3 years of PA/EA experience ideally for a VIP/High net worth individual
  • Should posses attention to detail, be able to use their own initiative and have excellent time management and communication skills
  • Looking for a long term position to develop herself further
Working Hours: Monday to Friday 9am – 6pm (expected to be flexible and on call)

Accommodation: NA

Stipend Offered: £40000 + bonus

Starting Date: ASAP

Responsible Consultant: Viktorija info@supremepa.com
POSITION FILLED

2643S Russian Speaking Personal Assistant

Mayfair, London UK
Details/Duties:
  • Very small team of 8 people
  • Acting as the first point of contact: Greeting the clients and business guests and taking the incoming calls
  • Managing diaries and organising meetings
  • Inbox sorting
  • Liaising with staff and suppliers as well as filing expenses
  • Reminding the manager of important tasks and deadlines
  • Booking and arranging travel, transport and accommodation as well as restaurants, nannies for children, etc.
Requirements:
  • Must speak Russian and fluent English
  • Must be willing to help, be driven and self-motivated
  • Should have very strong organisational skills and attention to detail
  • Ideally have previous experience with high net worth individuals or business owners
Working Hours: Monday to Friday 9am – 6pm and 24hrs on call on school term when CEO is in London

Accommodation: NA

Stipend Offered: £700 pw

Starting Date: ASAP

Responsible Consultant: Viktorija info@supremepa.com
POSITION FILLED

2678S PRIVATE PA/PROPERTY MANAGER – Live Out

South Kensington/Chelsea, London, UK

Multiple Property Owner of both rental properties and properties listed on airbnb in the Kensington and Chelsea area seeks a Private Assistant for home affairs and assistance in property management.

Details/Duties:

All Private Assistant duties

  • Home accounts
  • Diary Management
  • Email and call management
  • Errands and Ad hoc tasks
  • Concierge (booking restaurants, trips, theatre etc)

Travel logistics

  • Assisting with Managing Properties
  • Checking in and out guests for x2 properties listed on Air B&B, x2 airbnb’s
  • Account management inc. tax and finances etc.
  • Marketing
  • Coordinating housekeeping
  • House Management (including inventory and repair)
  • Errands and Ad hoc tasks
Requirements/Musts:
  • Fluent English
  • Experience in a similar role (preferred)
  • Able to act with flexibility
Preferred but not essential:
  • French speaking
  • Valid Uk/EU Driving license
Working hours: FT Mon-Fri (Flexible)
Salary offered: £29.8k gross annual

Starting date: ASAP

Responsible Consultant: ds@supremepa.com
POSITION FILLED

2847S PERSONAL ASSISTANT (BUSINESS & PRIVATE : 50/50)

South Kensington, London, UK
Introduction:

Absolutely lovely but busy existing PA/EA is in need of ”another her” to help support the Managing Director of a contemporary Tech’ company.

The PA will be responsible for supporting the MD in a 50% business / 50% private support capacity and will involve all support duties and related administration.

Duties:
  • Calendar Management
  • Email/Call/Correspondence management
  • Organising meetings
  • Organising travel and logistics
  • Office Management tasks
  • Ad hoc and errands
  • Organising the MD’s personal affairs including restaurant booking, private house management etc.
Requirements:
  • Excellent spoken and written English
  • Flexible for on 24/7 on call (for any emergencies)
  • Ability to work closely with existing PA/EA
  • Organised, efficient, calm disposition
  • Willingness to grown within the company
Note; The position will come with a 6month pay review!!*
Normal Working schedule: M-F, 1000-1800

Salary offered: £30k gross annual*

Starting date: ASAP

Responsible consultant: David Searl – ds@supremepa.com
POSITION FILLED