Supreme PA - Exceptional PAs & Office support staff

Secretarial and PA recruitment

Only the best Assistants, Secretaries and Office Managers to support your business

Supreme PA is the leading secretarial recruitment agency specialised in head-hunting highly experienced executive and personal assistants, and recruiting into all support roles from office manager and senior secretary positions to receptionist and administrative positions. We are head-quartered in London, with international offices in Rome, Milan and New York City. We cover all industry sectors ranging from banking and professional services to retail and theatre.

At Supreme PA, we take great pride in our core values: integrity, initiative and professionalism in the services we offer to our clients. We are careful to fully interview, reference check and verify candidate’s qualifications, whilst ensuring that we only present details of those most suitable for consideration.


The Consultancy has established a reputation for offering a highly professional and personal service. We appreciate the uniqueness of every executive, household and individual based on our desire to fully understand your exact requirements, one of our experienced consultants will meet with you in the first instance to discuss your bespoke brief.

Our 7 stage recruiting process

1 needs analysis & define requirements

2 source & recruit quality candidates for your organization

3 present candidates & arrange interviews

4 debrief candidates & clients

5 perform background checks & arrange final interview

6 present offer & close candidate

7 prepare candidates for counter offer

Job description

  • Executive Assistant
    Executive Assistant

    Executive Assistant

    Essential requirements:

    EA’s are highly educated, usually have attended top schools for undergrads and even have advanced degrees — MBAs, master’s, even the occasional Ph.D. Key skills are: excellent administration and organisation skills with high level of attention to detail, as well as the ability to identify opportunities to improve processes, listening and communication skills, excellent interpersonal skills and advanced computer skills.

    Generic main responsibilities are: providing high-level support to the Chief Executive/President managing diary and appointments, ensuring effective use of time and preparation of papers and information in advance, being the first point of contact for all enquiries, arranging travel, accommodation and travel visas as necessary, preparing packs and documents for board meetings, creating documents using Powerpoint after briefing, filtering incoming mail, sorting, redirecting and taking action as appropriate, offering high quality and timely execution of Board minutes and Board related matters, creating and amending spreadsheets, building excellent relationship with shareholders, other non-executives and other key external companies/clients.

    Executive Assistants work with high-level executives at a company to provide top-level assistance. An executive assistant is trusted with more high-end or complex duties compared to an entry level assistant or a secretary. EA’s might be in charge of scheduling meetings, maintaining complex filing systems and databases, document review and preparation and possibly overseeing other staff. Flexibility and desire to be involved in a broad range of administrative tasks and ability to multi-task within the context of a busy and global office environment are the key to success for EA’s.


    starts from £ 30,000 gross per year up to £150,000 gross, plus bonuses and equity, depending on experience.

  • Personal Assistant
    Personal Assistant

    Personal Assistant

    Essential requirements:

    A Private PA in a household is a very varied role, considered as a senior worker often overseeing members of staff such as nannies, yacht and aircraft personnel, corporate business colleagues and housekeepers. You are expected to be the gate keeper of the principal, manage complex diaries and schedules, organise travel and book restaurants, oversee contractors and manage all paper related tasks in the household such as expenses, paying bills, banking and personal correspondence. The private PA should have excellent interpersonal skills and be able to multitask and prioritise their own workload; this is often a high pressure role and can be dealing with the personal and business needs of the client.

    There is no normal day and two days will never be the same, you will be entrusted to buy gifts for family and friends, make household purchases and set up the home to the highest standards. You might be asked to accompany the principal on business/pleasure trips and will be expected to know the right places to eat and be seen, also the local doctor/dentist and a black book of contacts is the key to any professional private PA.
    Private PA’s are often degree educated, can be bilingual and are constantly striving to provide up to date information for their principle such as new restaurant openings, the best hairdresser in several countries and will have established relationships to enable their client to access the best of the best.


    starts from £ GBP 1,000 gross per week and upwards to £ GBP 2,500/3,500 gross per week in accordance with qualifications/experience and previous salaries acquired. These positions can either be live in or live out. Salaries are based upon a 5 or 5,5 day workweek, 8/12 hours per day; however you can expect to be on call 24/7 for positions with top salaries.

  • Administrator


    Essential requirements:

    Excellent written and verbal communication skills
    Competent with Microsoft Office packages, particularly Word and Outlook

    Key responsibilities:

    Implementing and up-keeping an efficient filing system
    Acting as the first point of call for all incoming calls, post and courier deliveries 
    Database inputting and updating e.g amending client and employee contact details 
    Day to day processing of invoices and expense claims
    Monitoring the stationery stock and ordering more when necessary 
    Occasional diary and travel management 
    Organising and booking meetings and setting up meeting rooms 
    Ad hoc research and marketing projects
    Compiling client packs when required
    Scanning, filing and photocopying when necessary all company documents  


    Extremely organised
    Punctual and reliable 
    Excellent time-management and prioritisation skills 
    Flexible and willing to take on ad-hoc tasks 

  • Private secretary
    Private secretary

    Private secretary

    Essential requirements:

    Educated to a minimum A-level standard 
    At least two years previous secretarial experience
    Accustomed to working under pressure 
    Competent with all Microsoft Office packages
    Polite telephone manner
    Excellent standard of written English 

    Key responsibilities:

    Extensive diary management 
    Organising travel and accommodation 
    Answering telephones in a timely and affable manner 
    Extensive email correspondence 
    Arranging internal and external meetings and their relevant logistics including room booking, refreshments and document preparation 
    Formatting and typing letters, presentations and other correspondence as required 
    Processing expense claims forms 
    Provide secretarial and administrative support 
    Treating all information as confidential
    Willing to work outside of office hours


    Extremely organised
    Excellent multi-tasker
    Committed to quality and accuracy 

  • Legal secretary
    Legal secretary

    Legal secretary

    Essential requirements:

    A high school diploma plus office, computer and grammar skills will help you get in the door, but legal secretaries often need more education, such as classes from a community college in law or business administration, or similar vocational coursework. Certification is not required, but may help you land the job.

    Key responsibilities:

    Legal secretaries work in law offices and perform secretarial tasks that are specific to the law field: writing legal documents, such as summonses, motions, subpoenas, etc., conducting research and reading legal articles, and more, as well as standard secretarial duties, that might include answering phones and email, filing, creating and maintaining schedules for lawyers, ordering supplies, copying, faxing and maintaining the office.


    Good listening and communication skills ensures that the information is relayed correctly
    People/Interpersonal skills
    Terrific organizational skills
    Familiarity with legal terminology, state court filing rules, basic legal procedure and law office protocol
    Excellent typing and dictation skills
    Extremely deadline-oriented 
    Excellent computer skills and be proficient with word processing, spreadsheet, legal research, presentation and time and billing software

  • Team Secretary
    Team Secretary

    Team Secretary

    Essential requirements:

    Educated to a minimum a-level standard 
    At least two years previous secretarial experience
    Accustomed to working under pressure 
    Competent with all microsoft office packages
    Polite telephone manner
    Excellent standard of written english 

    Key responsibilities:

    Extensive diary management of the team on both a business and personal level 
    Provide secretarial and administrative support to an executive or to a team of executives and partners
    Organising travel and accommodation 
    Answering telephones in a timely and affable manner 
    Extensive email correspondence 
    Arranging internal and external meetings and their relevant logistics including room booking, refreshments and document preparation 
    Formatting and typing letters, presentations and other correspondence as required 
    Processing expense claims forms 
    Liaising with other secretaries to ensure the smooth running of the business and effective communication throughout 
    Treating all information as confidential
    Willing to work outside of office hours


    Extremely organised
    Excellent multi-tasker
    Committed to quality and accuracy 

  • Office manager
    Office manager

    Office manager

    Essential requirements:

    Educated to A Level standard or equivalent
    Extensive staff management experience 
    Demonstrable experience at senior level in a similar role and industry 
    Extremely competent with MS office
    Exceptional time management skills
    Communicative and flexible 

    Key responsibilities:

    Implementing and sustaining an excellent filing system
    Arranging team events 
    Managing support staff 
    Managing the IT and telecoms functions and general office maintenance 
    Monitoring and ordering office supplies 
    Responding to customer enquiries 
    Maintaining holiday and sickness records for employees 
    Ensuring adequate staff levels to cover holidays and peak times
    Undertaking responsibility for First Aid and Health and Safety checks
    Ad Hoc HR tasks including, but not limited to, managing pension plans, payroll, annual leave and employee inductions
    Upkeep of the marketing function of the business including social media updates, checking the functionality of the website and sending mailshots to clients and customers
    Overseeing incoming and outgoing post and courier deliveries 
    Delegating tasks to front of house staff and monitoring their progress
    Co-ordinating and facilitating any office move


    Proactive and able to work under pressure 
    Great analytical skills 

  • Account manager
    Account manager

    Account manager

    Essential requirements:

    Existing contact list is desirable, but by no means essential
    At least two years previous experience in a similar role
    Experience in the creative industry 
    Excellent written and verbal communication skills
    Up to date with current affairs 

    Key responsibilities:

    Liaising with clients on a daily basis over telephone and email
    Organising and overseeing market research 
    Building a contact list of clients
    Creating and giving presentations to potential and existing clients 
    Maintaining and developing a client’s brand 
    Building relationships with colleagues, clients and the media 
    Monitoring the media for publicity opportunities, including the internet and newspapers 
    Working as part of the account team to develop proposals and implement pr activity 
    Attending client meetings 
    Researching, writing and distributing press releases to targeted media 
    Collating, analysing and evaluating media coverage 


    Excellent interpersonal skills
    Brilliant networker
    Passion to work in the creative industry 
    Commercially aware 

  • Events Manager
    Events Manager

    Events Manager

    Essential requirements:

    Minimum of five years project management experience
    Contacts within the industry 
    Excellent written and verbal communication skills
    Competent with microsoft office packages, particularly word and powerpoint
    Full uk driving licence 

    Key responsibilities:

    Designing and delivering both internal and external events
    Producing detailed event proposals including venues, suppliers staffing etc.
    Coordinating and briefing all staff requirements 
    Coordinating all supplies prior to the event and arranging their collection afterwards 
    Overseeing and dismantling the event efficiently
    Post-event evaluation to be assessed with the marketing team 
    Understanding and sticking to the company’s brand at all times 
    Working closely with the head of marketing to identify opportunities for events
    Communicating with clients to ascertain precise event requirements
    Organising and overseeing all risk assessments


    An excellent multi-tasker
    Exceptional networking skills
    Thrives in a fast-paced environment 
    Focused on results with an ability to analyse performance against goals
    Works well individually and as part of a team


It is difficult to overstate the importance of networking, and we want to encourage your participation by offering a £500 referral bonus. If you refer a friend, we’ll mail you a check for £500!
The only requirement is that they are hired and stay on the job for 60 days. It’s easy money for helping a friend.

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    Chelsea, London, UK

    **Must be totally fluent in French and English**

    • To provide 30% Executive and 70% Private personal support to the Principal and Household, becoming the true “go to “ person
    • Devising and maintaining office systems, including data management and filing;
    • Arrangements of travel, visas and accommodation and may require attendance at meetings or to provide general assistance during presentations;
    • Screening calls, enquires and requests, and handling them when appropriate;
    • Meeting and greeting visitors, including VIP’s;
    • Will work closely with CEO’s Executive PA in France
    • Organising and maintaining diaries and managing appointments;
    • Dealing with incoming email, faxes and post;
    • Carrying out background research and presenting findings, which could involve field work;
    • Producing documents, briefing papers, reports and presentations;
    • Liaising with clients, suppliers and internal colleagues and Group subsidiaries, as well as personal business matters;
    • General secretarial duties (correspondence, office supplies, housekeeping)
    • Telephone liaison (external and Group)
    • Private duties includes: household management, organising private travel, family holidays, organising events/dinner parties, running errands, private diary / appointments and ad hoc research projects as required.
    Skills Qualifications and Experience Required:
    • Private and Executive Secretarial Qualification desired but not essential;
    • Exceptional written and oral communication skills, in both English and French is essential;
    • Excellent word processing and IT skills, including knowledge of a range of software packages;
    • Ability to work under pressure and to tight deadlines;
    • Good organisational and time management skills;
    • Ability to research, digest, analyse and present material clearly and concisely;
    • Excellent interpersonal skills;
    • Ability to work on own initiative;
    • Honest and reliable with a high level of attention to detail;
    • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines as required;
    • Discretion and an understanding of confidentiality issues and diplomacy;
    • Experience in an Executive Secretarial role
    • Excellent problem solving skills
    • Able to work with the minimum of supervision
    Working Hours: M-F - 0900-1730
    Accommodation: Live Out
    Stipend Offered: £55-65k gross per year
    Starting Date: ASAP
    Responsible Consultant: David Searl -


    London, Dubai, Europe, Asia and USA

    Experienced PA required to join an international food company supporting the company Chairman.

    This is an excellent opportunity for someone looking to build on their PA experience and travel whilst working in a fast-paced, challenging environment.
    There is significant opportunity for career growth within the company for the right candidate, so this role is ideally suited to someone with a positive, ambitious and results-oriented attitude.

    Position Description
    • Arranging travel, visas and accommodation
    • Extensive travel, often at short notice
    • Comprehensive and efficient diary management of a complex, international and highly flexible calendar
    • Forward planning for diary engagements with relevant team members/external clients
    • Organising correspondence on behalf of the Chairman, as directed
    • 24/7 availability and service to the Chairman
    • Building positive and effective relationships with contacts, clients, vendors and suppliers
    • Arranging meetings, calls, lunches and other engagements across different time zones
    • Handling couriers for high priority and business critical documents
    • Carrying out background research and presenting findings
    • Producing and editing documents, briefing papers, reports and presentations
    • Organising and attending meetings and ensuring the Chairman is well prepared for meetings
    • Any other tasks as required, including personal business
    Critical Skills
    • Flawless ability to plan and manage international travel
    • Immaculate appearance
    • Ability to work well under pressure and excellent stress management
    • Excellent calendar management skills, including the coordination of complex executive meetings
    • High competency with technology, specifically working with Apple products
    • Extremely good knowledge of MS Office, including Word, Excel, PowerPoint, Outlook and Adobe
    • Must be able to work on mac and Windows
    • Capability to learn additional technology as needed
    • Expert level written and verbal communication skills
    • Self-starter, willing to take additional responsibility as needed with a pro-active, hands-on attitude
    • High level of attention to detail
    • Experience working across different countries and cultures
    • Ability to coordinate and prioritise various projects and demands
    • Strong inter-personal skills
    • Strong team orientation
    • Experience working with UHNW individuals
    Working hours: Full time
    Salary offered: £35-40K per year (Paid from Dubai company so tax free)
    Starting date: ASAP
    Responsible consultant: David Searl


    Shoreditch Park, London, UK

    Company: Small executive search recruitment company, currently has 5 employees altogether, with potential to expand in the next years.

    Office Management tasks:
    • Monthly payroll, calculating employees’ commission
    • Quarterly VAT returns
    • Annual returns (UK, HK and US companies)
    • Co-ordination with Accountant re: UK, HK and US companies
    • Employee expenses
    • Employee holidays
    • Weekly team meeting notes and Agenda. Collating data for team meeting (call times, additions to database etc)
    • Organising monthly business reviews with employees
    • Monthly expenses and budgeting (short term and long term)
    • Settling invoices – Bloomberg, office furniture etc
    • Submitting invoices and chasing payment
    • Managing currency transfers (including trips to the bank)
    • Trips to the post office or arranging courier pick ups
    • Arranging monthly lunches / team activities for employees
    • Managing all contact with providers – Serviced offices (HK, NY, London), BT, Vodafone, Hyperoptic, Microsoft, EDF, LinkedIn, Bloomberg, Smartone, HK Lawyers, etc
    • Booking all travel
    • Employee contract management – i.e. For new hires
    • Organising my documents folders across desktop and laptop – centralising storage
    • Setting up a company cloud storage facility
    • Monitoring database usage and ensuring that records are being created and edited properly
    • Ordering business cards
    • Setting up email for new employees
    • Being point of contact for any IT issues
    • Ordering office stationary, equipment, batteries, crockery, cutlery etc as needed
    • Migrate web domain and email accounts to Microsoft 365
    • Back up computers regularly
    • Transcribe recorded meeting notes
    • Keep powerpoint presentations updated
    • Format CVs
    • Add historical notes to the database
    • Organise filing cupboard
    • Managing all one-off projects - i.e. Improving website etc
    Personal Assistant tasks:
    • Booking calls in CEO's diary (including on behalf of employees)
    • Booking meetings
    • Managing CEO's calendar
    • Prioritising the week’s tasks and objectives
    • Arranging shirts and suits pick up and delivery (dry cleaning)
    • Putting together a system so that platinum clients and candidates get regular calls
    • Staying on top of the key searches and assignments we are working on as a team and making sure we stick to our commitments and pledges
    • Outreach to new clients on CEO's behalf (i.e. "I am writing from the CEO’s office”)
    • Managing CEO's Linkedin connections
    Working hours: Monday - Friday : 0900-1800
    Salary offered: £30K gross per annum +
    Starting date: ASAP
    Responsible consultant:


    Saudi Arabia/UK, travelling Europe and USA

    VIP family seeking an organised, diplomatic and presentable Arabic mother tongue, PA/House Woman to facilitate the principal with organisational and administrative tasks related to the home and home ware.

    • Manage, organize and train the principal’s team of housemaids, including defining and assigning roles
    • Create appropriate systems for the management of the principal’s home and homeware, including storing, viewing and retrieving all items and train the team of housemaids maids on these systems
    • Oversee, on a daily basis, the proper and organized management of the principal’s home and homeware
    • Oversee the packing of the principal’s homeware for trips, vacations or dispatch elsewhere, in conjunction with the store manager and store assistant
    • Read, remember and note the brand labels of the principal’s homeware, such as tableware, furniture, linen, ornaments, artwork
    • Photograph and catalogue individual items, sets and layoutsappropriately and according to the principal’s instructions, on an iPad
    • Assist the principal in locating all items on the iPad, in the home and in the store
    • Update the principal daily on the progress of orders and the receipt or dispatch of relevant items
    • Ensure that computer and hard-copy contact details of the principal’s relevant professional home and homewarecontacts are maintained and updated at all times
    • Act as a point of reference for telephonic and written communication to and from the principal, including orders from designers, homeware boutiques and personal shoppers
    • Liaise with other employees of the principal, in coordinating these tasks
    • Good sense of style
    • Career orientated, with work a first priority
    • Excellent organizational skills
    • Arabic mother tongue
    • Good level of spoken and written English
    • Professional, diplomatic and presentable, with good interpersonal skills
    • Amiable, honest and of an open and keen disposition
    • Loyal, trustworthy and discrete
    • Willing and able to live and work abroad
    • Able to use the Internet for online shopping and e-mail
    Working hours: 6 days per week
    Salary offered: Negotiable
    Accommodation offered: private room
    Starting date: ASAP
    Responsible consultant:


    Northwood, London, UK

    Company vision:
    Empowering company for women and men who promote healthy living by holistic methods, with a range of organic, natural and vegan products.

    All administrative duties to be undertaken for a busy new start-up founded in 2016.

    • Care of emails
    • Screening telephone calls
    • Accompanying CEO to meetings
    • Managing Social media and marketing
    • Organising Travel logistics
    • CEO's diary management
    • Fluent English
    • Flexibility to occasionally travel to the USA.
    Working Hours: M-F 11am - 7pm
    Accommodation: NA
    Stipend Offered: £18-25k gross
    Starting Date: ASAP
    Responsible Consultant: David Searl -

Consulting Fees

Before you instruct multiple agencies, talk to us about our discounted rates for exclusive instructions.

Our final commission will be paid upon candidate selection.

The scales shown below are applied to the first year's salary:

Introduction Fee Guarantee Period for Free Replacement Guarantee Period for 80% Refund in case of no replacement
22% 12 weeks 6 weeks


Supreme PA
9 Orme Court, Bayswater, London, W2 4RL ,UK
Ph.: +44 (0) 20 7221 9444

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